Bid Coordinator

Package Description

What we Offer 

• Competitive Salary 
• Corporate Benefits Package 
• International working environment 
• Hybrid working 
• And the chance to make a positive difference in a company passionate about diversity and inclusion.

Further information available from the Serco Europe Recruitment Team

Job Introduction

In Europe, we work closely with our customers to deliver custom-made and specialized services across International Organizations, Space, Immigration, and Defence. We provide tailored services for various public sector bodies including European Institutions, the Belgian and German Defence, the European Space Agency, and the European Organization for Nuclear Research (CERN). Our expertise spans IT services, Facility Management, Space Research, and Operations.

We’re looking for a Bid Coordinator, to reinforce the team in our Brussels office! 

The role involves working within the European Bidding Team to provide dedicated, high-quality support to the central Growth team and individual bid teams across the Business Unit, working with colleagues based in Belgium, Italy, Germany, France, Spain, Netherlands, Switzerland, Czechia and others.

This is an opportunity to work in a diverse organisation, in a high-profile, crucially-important role; it also offers opportunities to gain a broad range of experience within varied bidding environments.

Main Responsibilities

This is a key role, helping to ensure that we are in the best position to win good business to grow and develop the company.

As Bid Coordinator you will be responsible for:

Bid support:

• Support the governance process for individual bids, working in partnership with Bid Managers and wider bid teams
• Support individual bid management and governance processes as required, including
  • Support with booking and managing meetings – e.g. governance sign-offs, challenge/review sessions etc.
  • Contributing to key stages of the bid process – e.g. production of bid kick-off packs, managing document reviews etc.
  • Helping to manage bid programmes and timelines.
• Help to manage individual bid resourcing and budgets in partnership with Bid Managers
• Manage the SharePoint site for each specific bid
• Manage bid portals – e.g. clarification questions; bid submission uploads etc.
• Contribute to ad hoc bid writing, management and production tasks as required
• Develop/maintain expertise in bid processes, through liaison with the central team, Sector and Functional colleagues
• Provide general support to the team as required (e.g. organisation of events, travel etc.)

Successful Candidate

Essential:

• Experience of effective working on live bids
• Good understanding of public procurement processes, rules and portals
• Accuracy and attention to detail, with excellent organisational skills
• Excellent Office skills (Word, Excel, PowerPoint etc.)
• Fluent English – any other European language is a strong asset
• Capacity to handle demanding and fluctuating workload
• Thoroughness and attention to detail with steadiness under pressure
• Energy and tenacity
• Team player
• Strong communication and interpersonal skills to work with a range of people

Desirable:

• Demonstrable track record of innovative thinking
• Implementation of new processes and systems

Additional / special features of the role: 

• Opportunity to influence and help develop new processes within the BD/bid functions
• Opportunity to operate individually and within a team
• Capacity to develop management and commercial skills
• Opportunities for progression
• Opportunities to work across European, multi-disciplinary bids

Language : 

• French Level ( B2 ) essential 
• Dutch is desirable 

About The Company

Serco is a leading provider of public services. Our customers are governments or others operating in the public sector. We gain scale, expertise and diversification by operating internationally across five sectors and four geographies: Defence, Space, Justice & Immigration, Transport, Health and Citizen Services, delivered in UK & Europe, North America, Asia Pacific and the Middle East. More information can be found at Serco | Europe

Why should you join Serco ?

• Chance to contribute to innovation in the public services sector
• A company passionate about diversity and inclusion
• Permanent employment with comprehensive Serco Benefits package.

We are diverse and inclusive organisation

At Serco, we see people first and foremost for their performance and potential and we are committed to supporting the needs of all our colleagues. It’s a mix of people from different backgrounds, experiences and opinion that keeps our culture strong and vibrant.

We believe in equity so we strongly encourage applications from a diverse range of candidates. Disabled applicants who meet the minimum criteria for the job are encouraged to apply and demonstrate their abilities in an interview. We also welcome a conversation about any adjustments that would make the interview process more accessible for you. Wherever possible we are open to discussions around flexible working and we operate a hybrid work structure in many of our business areas.

In the UK we are proud to be a Disability Confident Leader in the government’s scheme and hold the Gold Inclusive Employer Standard; in Belgium we are partner of Diversicom and member of Charter der Vielfalt in Germany.

If you have any questions please do not hesitate to reach out to The Serco Europe Recruitment Team

Important

Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law.

Please contact the recruitment team if needed

Data Protection:

For more information on how the personal data is processed, please see the link Data Protection policy here.